About Memo and Mail

ABOUT MEMO

            Memo is a concise message, the messages are written someone with a short, clear, and easy to understand. According to the application, there is an official memo and private (unofficial). Memo is officially adopted as a statement of the formal relationship of a leader to his subordinates. Used as a personal memo memorandum or letter is not an official statement among friends , relatives , or others who have a relationship familiar.

            There are two types of scrap, which is the official and unofficial memo. Official memos are usually made by government agencies or organizations. While not an official memo can be made by anyone. Writing a short message should be noticed that the effectiveness of sentences and language mannered. In this case you need to notice that the use of the phrase effective, communicative, and politeness in a short message intended that the core message can be understand without causing any questions and miss understandings.

            Writing short messages should also notice the correct spelling with the aim of the message recipient or the intended person can understand the message properly. Some things that are often overlooked in the writing of a short message that the use of abbreviations of words that are not common and the use of punctuation.

            Messages can send either directly or indirectly. For indirect message, the message means sending in writing. In writing a message in writing, please observe the following.

1. Write clearly to whom the message is shown.
2. Write down who makes the message.
3. Write a message to yan polite language.
4. Write the message with an effective sentence / short and easy to understand.

Characteristics

1. Special letters made ​​specifically for the purposes of the office or organization
2. Judging from the circulation, an office or organization may submit a memo horizontally and vertically
3. Submission is horizotal a memo to the delivery office which has the equivalent
4. Submission vertically a memo delivery of superiors to subordinates or otherwise to remind or ordered something
5. Is a form of communication that give advice, guidance, or information about something
6. Have a piece of mail that is much simpler than the official letter in general, especially in the letter.

ABOUT MAIL

DEFINITIONS / DEFINITIONS MAIL

MAIL is the means of communication used to convey information written by one party to another. That information can be:

1. Notification
2. Statement
3. Command
4. Request / petition
5. Report

FUNCTIONS OF MAIL

1. As a means of communication.
2. As a means to deliver a notification / request or petition, thoughts or ideas.
3. As written evidence.
4. As a means to remember.
5. As the historical evidence.
6. As guidelines.

TYPE OF MAIL

Viewed in terms of shape, contents and language, the letter classified into three types, namely:

1. Personal mail
2. Letter of services
3. Letter of commerce

Personal Mail

The letter was made by someone whose contents regarding personal interests. Communication between children and parents, partner, and between friends. Used postcards, postal letter, or letter hardback.

Mail Office

All written communications concerning the interests of the tasks and activities of service agencies. One official communication tool which is very important in the management of the administration, such as the delivery of a written message containing notices, explanations, requests, statements of opinion to other agencies and institutions from institutions to individuals or vice versa.

Mail of Commerce

Letter employed persons or entities conducting commercial business activities, such as trade, industry, and business services.

 Various commercial letters:

1. a mail of offer                      
2. The complaint letter
3. Mail order
4. Mail delivery
5. Mail payment of goods
6. Collection letters, and soon.

PARTS MAIL

Parts of a private letter:

                          ..................... .. ... .1

  ....... ... ..2

  ...... ....... 3

 ................ .................. .4

 ...................... ............ .5

 ......................... ......... .6

                                          ............... .7

                                          ............... .8

                                          ............... .9

1. The place, date, month, year letter writing
2. Mailing address                          
3. Regards opener
4. The opening sentence
5. The contents of the letter                    
6. The concluding sentence
7. Regards Cover
8. Signature
9. Name of the sender

Parts of official letters

1. Head of the letter                                          
2. No, Attachments, Subject
3. Date, month, year letter writing
4. Mailing address
5. Regards opener                  
6. The opening sentence
7. The letter
8. The concluding sentence                
9. Regards cover                        
10. Signature
11. Name of the sender

Framework letter:

1. The opening paragraph
2. Paragraph contents
3. Paragraph cover